Practice Free C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Exam Questions Answers With Explanation

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration ? Customizing the User Interface, SAP details which elements can be configured directly by administrators.

“Administrators can configure key aspects of the SAP Ariba user interface to align with corporate branding and navigation requirements. Configurable UI elements include thehome page layout,landing pages for specific modules, and thecompany logodisplayed in the banner area.”

“Notifications and header fields are system-defined and cannot be freely configured in the standard user interface.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration ? Configuring the User Interface

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The home page, landing pages, and company logo are configurable elements in SAP Ariba. Header fields and system notifications are not configurable by end users.”

Answer: A, B, D

The configurable elements in the SAP Ariba user interface are theHome page,Landing pages, andCompany logo. These can be modified to reflect organizational branding and navigation preferences, whileNotificationsandHeader fieldsremain system-controlled.

FromSAP Learning Hub – Course: SAP Ariba Strategic Sourcing ? Creating Sourcing Events, the official SAP course outlines:

“AnRFQ (Request for Quotation)is created using aSpot Quotetemplate in SAP Ariba Sourcing. Spot Quote events are simplified sourcing events used for ad-hoc, low-value, or one-time purchase requirements. They allow buyers to quickly solicit bids from suppliers and award based on price and terms.”

“Spot Quote events are typically integrated with SAP Ariba Buying to source specific requisitions that require competitive quotations.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Strategic Sourcing ? Creating Sourcing Events (Spot Quote Process)

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“Use a Spot Quote sourcing template to create an RFQ. The Spot Quote event type is designed for quick, competitive bidding for specific requisitions.”

Answer: D

TheSpot Quotesourcing template is used to createRFQsin SAP Ariba, allowing quick and efficient competitive bidding directly linked to purchasing needs.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance ? Contract Hierarchy and Levels, SAP states:

“Contracts in SAP Ariba Buying and Invoicing can be defined at various levels based on business scope. Common levels include:

•Purchasing Unit Level– Contracts tied to a specific organizational purchasing unit or department.

•Commodity Level– Contracts defined by commodity categories to control pricing and supplier usage for certain goods or services.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance ? Configuring Contract Levels

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Valid contract levels include Purchasing Unit and Commodity Level, which define scope and applicability of pricing and supplier relationships.”

Answer:A, B

Valid contract levels includePurchasing Unit LevelandCommodity Level, which determine how contracts are applied across procurement operations.

FromSAP Learning Hub – Course: SAP Ariba Implementation Methodology ? Explore and Design Phases, SAP clarifies the purpose and deliverables of theDelta Design Workshop:

“The Delta Design Workshop is held after Fit-to-Standard sessions to address functional gaps. The customer providesbusiness justificationfor each gap identified, while consultants record the design decisions and determine whether they can be met through configuration, extensions, or workarounds.”

“All gaps are documented withbusiness impact, assumptions, and priorityin the design backlog for review and final sign-off.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Implementation Methodology ? Delta Design and Explore Phase

SAP Activate for Ariba Procurement

Extract:

“The Delta Design Workshop outcome includes documented gap resolutions, business impact, and prioritization. Customers justify each gap identified during Fit-to-Standard sessions.”

Answer: B, C

During theDelta Design Workshop, customers justify each business gap, and consultants document all related design decisions, impacts, and backlog priorities for final review and validation.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? Configuring Approvals, the course describes how system groups function within approval flows.

“When a system group is added to an approval node, the approval requirement defaults toany one member of the group. The first member who approves satisfies the approval requirement for that node, and the document moves to the next step in the workflow.”

“This structure allows flexibility and faster approvals since not all group members are required to act.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Approvals and Workflows

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“In approval workflows, if an approval node contains a system group, any one member’s approval is sufficient to move the document forward.”

Answer: C

When a system group with multiple users is assigned to an approval node,any single memberof that group can approve the document. This ensures efficient workflow routing and reduces delays.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? Approval Flow Roles and Actions, SAP explains:

“AWatcherin an approval flow is a user who is notified of document progress but is not required to take action. The Required Action status for Watchers appears asNotify.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Approval Roles Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Watcher role participants are notified about approval flow progress. Their required action displays as ‘Notify’.”

Answer:B

Users marked asWatchersreceivenotification-only (Notify)actions, allowing visibility into approval progress without direct approval responsibility.

No Release Order Contracts in SAP Ariba are designed for scenarios where repeated procurement activities do not require the creation of individual release orders. This streamlines the purchasing process, particularly for services or items billed on a regular basis.

These contracts support recurring billing models and fixed fee arrangements. Rather than issuing a release order each time a purchase is made, procurement and invoicing activities can be performed directly against the contract itself. This is especially relevant for service-based procurement where quantities are not the primary concern.

According to SAP Ariba functional documentation:

"No-release order contracts are typically used for services with recurring or fixed fees and do not require a purchase order to be created for each transaction. Invoicing can occur directly against the contract."

Therefore:

A is correct because No Release Order Contracts allow for the addition of recurring and fixed fees.

B is correct because these contracts do not require release orders to procure against them.

C is incorrect because these contracts do allow recurring and fixed fees.

D is incorrect because release orders are not required for this contract type.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

SAP Ariba Contract Compliance Feature Set

SAP Ariba Supplier Risk Management.pptx

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing ? Handling Invoice Exceptions, SAP explains how exception handlers manage invoices matched to incorrect POs:

“If an invoice is incorrectly matched to a purchase order, the correct process is toreject the invoiceand request that the supplierresubmitit against the correct purchase order. This ensures that both financial and procurement data remain accurate and compliant.”

“Rejections prompt suppliers to correct the PO reference before resubmission, preventing duplicate or erroneous invoice postings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing ? Invoice Exception Handling

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“When invoices are matched to the wrong purchase order, the appropriate handling action is to reject the invoice and request resubmission with the correct reference.”

Answer: A

If an invoice is matched to the wrong purchase order, theReject and Request Resubmissionoption must be used to ensure suppliers reissue the invoice against the correct PO.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing ? Payment and Remittance Handling, SAP defines:

“The remittance import functionality allows buyers to importpayment and remittance datafrom ERP or financial systems into SAP Ariba. This provides visibility into payment status for suppliers and supports financial reconciliation and reporting.”

“Remittance imports do not load invoice or supplier bank data; they are strictly forpayment information visibility and analysis.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing ? Remittance Data Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Remittance import loads payment information for tracking, reconciliation, and analysis in SAP Ariba.”

Answer: B

Remittance import in SAP Ariba Buying and Invoicing loadspayment informationto provide visibility into paid, pending, or failed payments for suppliers and buyers.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? PunchOut Catalogs and Integration, SAP explains:

“PunchOut catalogs are externally hosted by suppliers and connected to SAP Ariba via cXML. Buyers access the supplier’s PunchOut site from SAP Ariba and select items for purchase.”

“In the Ariba interface, PunchOut items display aBuy From Supplierbutton instead of Add to Cart. Once selected, users are redirected (punched out) to the supplier’s site.”

“PunchOut catalogs are remotely hosted, meaning catalog data resides with the supplier rather than within SAP Ariba.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Exploring PunchOut Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“PunchOut items are from supplier-hosted catalogs and are accessed via a ‘Buy From Supplier’ link in SAP Ariba.”

Answer: B, D

PunchOut items originate fromsupplier-hosted catalogsand use theBuy From Supplierbutton in SAP Ariba. Users are redirected to the supplier’s PunchOut site to add items, which then return to Ariba for requisition creation.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration ? Configuration Tools Overview, SAP defines theIntelligent Configuration Manager (ICM)as the tool used to manage site-level configuration parameters.

“TheIntelligent Configuration Manager (ICM)provides administrators and partners with access to site configuration parameters for SAP Ariba Buying and Invoicing. These parameters control system behavior, business rules, and workflow settings.”

“ICM is the central location for viewing and managing self-service configuration parameters. It replaces traditional parameter management through support tickets for most settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration ? Intelligent Configuration Manager (ICM)

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Administrators and partners use Intelligent Configuration Manager (ICM) to view and manage site parameters and business rules for SAP Ariba Buying and Invoicing.”

Answer: B

Intelligent Configuration Manager (ICM)is the designated tool for partners and administrators to view, edit, and manage configuration parameters in SAP Ariba Buying and Invoicing.

TheFit-to-Standard (F2S)process is a key step in SAP Ariba Buying and Invoicing implementation methodology. It evaluates the alignment of SAP Best Practices with the customer’s existing processes. The possible outcomes include:

If the standard SAP Ariba solution supports the customer’s process, that process is adopted, and the configuration is documented in thebacklog(Answer B).

If no standard or alternate process fits the requirement, the gap is identified, and the functional requirement is documented for resolution during aDelta Design Workshop(Answer A).

If the standard solution does not directly fit, the consultant may choose toprototype an alternate processusing standard configuration capabilities (Answer D).

Replacing all customer processes with SAP Best Practicesis not mandatory. Customers may keep non-standard processes if feasible alternatives are defined or configured.

Reference Documents Used:

SAP Activate Methodology for Ariba Implementation (Fit-to-Standard Phase)

SAP Ariba Buying and Invoicing Best Practice Guidelines

Internal configuration and workshop documentation from SAP implementation playbooks

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? Receiving and Tolerances, the official explanation states:

“SAP Ariba allows configuration ofreceiving tolerancesto define how much quantity variance is acceptable when receiving goods or services against a purchase order. By setting receiving tolerances above 100%, buyers can enableOver-receiving, which allows users to receive more than the ordered quantity within the defined tolerance limit.”

“Over-receiving is commonly used to handle minor shipment overages while still maintaining control through tolerance settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Receiving and Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Configuring receiving tolerances allows enabling Over-receiving, which permits receipt quantities above the ordered amount up to a defined percentage limit.”

Answer: D

By configuringreceiving tolerancesin SAP Ariba Buying, organizations can enableOver-receiving, allowing receipt of quantities greater than the ordered amount within the predefined acceptable range.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? Receiving and Receiving Types, SAP documentation explains:

“Receiving typesin SAP Ariba define how receipts are processed and recorded. They specifywhat data must be entered when a receipt is created—such as quantity, amount, or service details.”

“Receiving types also determinewho is responsible for entering the receipt. This could be the requester, the receiver, or a designated receiving group.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Receiving Configuration and Processing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Receiving types control the data required for receipts and define which user or group is responsible for receipt entry.”

Answer:A, D

Receiving types definewhat datamust be entered andwhois responsible for entering receipts, ensuring consistency in procurement receiving processes.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration ? Integration Channels and Data Exchange, SAP specifies:

“Web servicesprovide a real-time integration channel for transactional data between SAP Ariba and SAP ERP. Using cXML or SOAP-based interfaces, transactions such as purchase orders, receipts, and invoices are instantly synchronized.”

“File channels are used for batch transfers, not for real-time integration.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration ? Real-Time Data Exchange

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“For real-time synchronization, use the Web services integration channel between SAP ERP and SAP Ariba Buying and Invoicing.”

Answer:A

Web servicesenablereal-time data synchronizationbetween SAP ERP and SAP Ariba, ensuring instant updates for transactional documents.

In SAP Ariba Buying and Invoicing,exception handlersreview flagged exceptions in procurement processes (such as invoice mismatches, contract violations, or policy exceptions).

The following actions are available:

Acceptthe exception, allowing the transaction to proceed despite the flagged issue (Answer D).

Referthe exception to another stakeholder or approver for further review or escalation (Answer C).

Options like Modify or Delete are not directly available actions for exception handlers in most exception workflows. The handler’s role is primarily decision-based, not transactional modification.

Reference Documents Used:

SAP Ariba Buying and Invoicing Administration Guide

Exception Handling and Workflow Configuration Best Practices

Ariba Procurement Operations Documentation

FromSAP Learning Hub – Course: SAP Ariba Sourcing ? Tactical Sourcing and Spot Buy Scenarios, SAP describes:

“In alow-touch tactical sourcingscenario, the requester has the authority to create and award a simple RFQ (Request for Quotation) using theSpot QuoteorQuick Quoteprocess.

The goal of tactical sourcing is to empower requesters to source low-value, non-strategic items quickly without requiring sourcing specialist involvement.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Sourcing ? Tactical and Operational Sourcing Models

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“In low-touch tactical sourcing scenarios, the requester typically creates, reviews, and awards RFQs for low-value or ad-hoc purchases.”

Answer:A

Intactical low-touch sourcing, therequesterawards the RFQ directly for efficiency and speed in managing low-value or one-time purchases.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing ? Goods Receipt-Based Invoice Verification (GR-Based IV), SAP explains:

“When GR-Based Invoice Verification (GR-Based IV) is enabled for a PO line item, the invoice quantity and amount must match the quantity received on the goods receipt.”

“This control ensures that suppliers can only invoice quantities that have been confirmed as received, maintaining consistency between physical receipt and invoicing data.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing ? Configuring GR-Based Invoice Verification

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“With GR-Based IV enabled, invoice quantities must not exceed the received quantity. Invoicing can only occur once a goods receipt exists.”

Answer: C

WhenGR-Based IVis active, theinvoice must match the quantity received. This ensures accurate matching between receipt confirmation and invoice verification, preventing overbilling.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying ? Receiving and Inspection, SAP documentation states:

“By default, the receiving type in SAP Ariba Buying and Invoicing isManual Receipt by Quantity. This means users must manually confirm the quantity of goods received unless auto-receipt functionality or alternative configurations are enabled.”

“Automatic receiving types, such as Auto Receipt by Quantity or Auto Receipt by Amount, must be explicitly configured in the system’s receiving setup.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying ? Receiving Configuration and Setup

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The system defaults to Manual Receipt by Quantity unless receiving rules or tolerances specify automatic receipt handling.”

Answer: B

Thedefault receiving typein SAP Ariba Buying and Invoicing isManual Receipt by Quantity, requiring users to record received quantities unless automatic receipt settings are activated.