Practice Free C_THR97_2411 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Exam Questions Answers With Explanation

To configure a custom object for use in Custom Data Collection within SAP SuccessFactors Onboarding, you must define the custom object in the Metadata Framework (MDF). This is done through theConfigure Object Definitionstool in the Admin Center. The process involves creating or modifying a custom MDF object that can be used to store and collect additional data during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide, the steps include:

Navigate toAdmin Center > Configure Object Definitions.

Create a new object or edit an existing one to define the fields required for data collection.

Ensure the object is associated with the Onboarding process by linking it to the appropriate data collection step (e.g., Additional Data Collection).

Configure visibility and permissions for the object to ensure it is accessible to relevant users (e.g., new hires or administrators).

Option A (Configure Business Rules) is incorrect because theONB2_CustomDataCollectionCheckrule is used to validate data collected, not to configure the custom object itself. Option C (Manage Permission Roles > Metadata Framework) is related to granting permissions but does not involve configuring the object. Option D (Manage Business Configuration) is used for configuring HRIS elements, not MDF objects for custom data collection.

To explore released APIs for SAP SuccessFactors, including those used in Onboarding integrations, theSAP Business Accelerator Hubis the recommended platform. This hub provides a centralized repository for discovering, exploring, and testing SAP APIs, including OData and SOAP APIs used in SuccessFactors integrations.

According to the SAP SuccessFactors Integration Guide:

TheSAP Business Accelerator Hub(formerly SAP API Business Hub) allows developers and administrators to browse available APIs, view documentation, and test API calls. It includes APIs for Onboarding, such as those used for initiating processes or retrieving new hire data.

Option A (SAP Integration Suite) is incorrect because it is a platform for building and managing integrations, not for exploring released APIs. Option C (SAP Application Interface Framework) is used for monitoring and managing interfaces, not for discovering APIs.

Creating Onboarding tasks in SAP SuccessFactors requires setting up the necessary permissions and program structure to ensure tasks are assigned and accessible to the appropriate users.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Create role-based permissions to access new hire tasks(Option A): Role-based permissions (RBPs) must be configured inManage Permission Rolesto grant access to onboarding tasks for roles like hiring managers, HR coordinators, or new hires. This includes permissions likeComplete Data Collection TasksorAccess New Hire Data.

Create an Onboarding program to assign tasks(Option C): An Onboarding program must be created inManage Onboarding Programsto define the sequence of tasks and assign them to specific roles or users, such as new hires or managers.

Option B (Configure additional tasks in the dashboard) is incorrect because tasks are configured in the Onboarding program or Process Variant Manager, not directly in the dashboard. Option D (Configure the Select Onboarding Task Configuration business rule) is incorrect because no such standard rule exists for task creation; rules are used for other purposes like validation or assignment.

The restart feature in SAP SuccessFactors Onboarding allows administrators to restart an onboarding process for a new hire, typically when errors occur or data needs to be corrected. This feature is managed through a specific Metadata Framework (MDF) object that controls the process flow.

According to the SAP SuccessFactors Onboarding Implementation Guide:

TheONB2Processobject (Option A) is the primary MDF object used to configure and manage the onboarding process, including the restart feature. This object stores process-related data and settings, such as the process status and conditions for restarting. Administrators can configure rules or settings within this object to enable process restarts, either manually or automatically, based on specific triggers.

Option B (ONB2ProcessTask) is incorrect because it manages individual tasks within the process, not the overall process restart. Option C (ONB2ProcessTrigger) is incorrect because it is used for initiating processes or tasks, not for handling restarts. Option D (ONB2ProcessVariant) is incorrect because it defines variations of the onboarding process, not the restart functionality.

Theautomatic hiringfunction in SAP SuccessFactors Onboarding enables the system to initiate onboarding processes automatically based on triggers, such as integration with Recruiting Management or external systems. This function supports specific onboarding scenarios.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Regular Hire(Option A): Automatic hiring supports the standard onboarding process for new hires, initiated when a candidate is marked asHiredin Recruiting Management or an external ATS.

Rehire(Option D): The function supports rehires, where the system identifies returningemployees and initiates onboarding with rehire-specific checks and configurations.

Rehire with New Employment(Option E): This scenario is supported for rehires who are treated as new employees (e.g., with a new employee ID), allowing automatic initiation of onboarding with distinct employment records.

Option B (Concurrent Employment) is incorrect because concurrent employment is managed in Employee Central and not directly supported by automatic hiring in Onboarding. Option C (Global Assignment) is incorrect because global assignments are configured separately and not part of the automatic hiring function.

Creating a custom task for an Onboarding program in SAP SuccessFactors involves defining the task’s structure and behavior. This is typically done by creating a custom MDF object to store task-related data and defining a business rule to control the task’s logic or assignment.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Create a custom MDF object(Option B): A custom MDF object is created inConfigure Object Definitionsto define the fields and structure of the task. This object is then linked to the Onboarding program to enable the task.

Define a business rule for the custom task(Option C): Business rules are configured inConfigure Business Rulesto assign the task to specific users (e.g., hiring manager or HR) or to define conditions for task completion.

Option A (Create email notifications) is incorrect because email notifications are configured separately and are not part of creating the task itself. Option D (Create a UI using the UI Template Editor) is incorrect because the UI Template Editor is used for document templates, not for defining custom tasks.

In SAP SuccessFactors Onboarding, when a new hire is initiated into the system, an email is sent to provide access credentials, including a reset password link for external users (new hires who have not yet become internal employees). This is handled by the(ONB) External User Welcome Message Template, which is specifically designed to communicate with external users during the Onboarding process.

According to the SAP SuccessFactors Onboarding Implementation Guide:

The(ONB) External User Welcome Message Templateis triggered when a new hire is added to the Onboarding process, typically during the initiation phase or when the new hire is moved to theManage Pending Hiresstep. This email includes a link for the new hire to reset their password and access the SuccessFactors system as an external user.

Option A (Welcome Message Notification with Reset Password Support Template) is incorrect because this is not a standard template in Onboarding. Option C ((ONB) New Welcome Message Added Template) does not exist in the system. Option D ((ONB) New Hire Welcome Message) is incorrect because this template is used for general welcome communication, not specifically for password reset links.

The SAP SuccessFactors Offboarding process includes a series of standard steps to ensure a structured exit process for employees leaving the organization. These steps involve tasks for the offboardee, manager, and other stakeholders.

According to the SAP SuccessFactors Offboarding Implementation Guide:

Employee Review(Option B): This step allows the offboardee to review and update their personal information or complete exit-related tasks, such as filling out an exit survey.

Document Flow(Option D): This step involves routing documents (e.g., exit forms, acknowledgments) for review or e-signature, ensuring all necessary paperwork is completed.

Manager Review(Option E): The manager reviews the offboardee’s data, completes tasks like approving knowledge transfer plans, and ensures all exit requirements are met.

Option A (Additional Data Collection) is incorrect because it is primarily an Onboarding step, not standard in Offboarding. Option C (Compliance Forms) is incorrect because, while forms may be part of Document Flow, it is not a distinct standard step in the Offboarding process.

In SAP SuccessFactors Offboarding, tasks must be assigned to a responsible party to ensure completion. If a responsibility group is not explicitly assigned to an Offboarding task, the system defaults to a predefined role.

According to the SAP SuccessFactors Offboarding Configuration Guide:

The Hiring Manager will be considered as responsible owner(Option D): By default, if no responsibility group is assigned to an Offboarding task, the system assigns it to the hiring manager of the offboardee, as they are typically responsible for overseeing the employee’s exit process.

Option A (HR Manager) is incorrect because HR managers are not the default assignees unless specified. Option B (Onboarding Administrator) is incorrect because administrators manage the process but are not default task owners. Option C (Recruiter) is incorrect because recruiters are involved in hiring, not offboarding tasks.

TheONB2OffboardingActivitiesConfigpermission in SAP SuccessFactors Offboarding controls access to specific administrative functions related to the configuration of Offboarding programs.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Ability to configure Offboarding programs(Option A): TheONB2OffboardingActivitiesConfigpermission allows users to define and customize Offboarding programs, including setting up tasks, assigning responsibilities, and configuring the sequence of activities for exiting employees and managers.

Option B (Ability to manage Offboarding content) is incorrect because content management (e.g., documents or forms) is handled by other permissions, such asManage Documents. Option C (Ability to configure the Offboarding process) is incorrect because it is too broad; the permission specifically focuses on program configuration, not the entire process. Option D (Ability to configure Offboarding email templates) is incorrect because email template configuration is managed throughEmail Services, not this permission.

Hiring managers or other onboarding participants (e.g., HR coordinators) may need to complete data collection tasks on behalf of a new hire, such as during the Personal Data Collection or Additional Data Collection steps. This requires specific role-based permissions (RBPs) to access and modify new hire data.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Update New Hire Data(Option A): This permission allows users to edit and update the new hire’s data in the Onboarding process, including data collected during the Personal Data Collection step.

Complete Data Collection Tasks(Option B): This permission enables users to complete data collection tasks assigned to the new hire, ensuring all required fields are filled out.

Access New Hire Data Permission(Option D): This permission grants read access to the new hire’s data, which is necessary before updating or completing tasks on their behalf.

Option C (Access Additional Onboarding Data Permission) is incorrect because it is not a standard RBP; additional data access is covered underAccess New Hire Data. Option E (Onboarding Configuration) is incorrect because it relates to administrative configuration, not task completion on behalf of a new hire.