C_TS412_2021 Practice Exam Questions with Answers SAP Certified Application Associate - SAP S/4HANA Project Systems Certification

Project-Oriented Procurement (ProMan) is a tool that allows you to display and process procurement documents that are relevant for projects. You can use ProMan to display reservations and purchase order items that are assigned to WBS elements or network activities. You can also use ProMan to create purchase requisitions, purchase orders, goods movements, and invoices for project-related materials and services. Reference:https://help.sap.com/saphelp_erp60_sp/helpdata/EN/8e/8bc95360267214e10000000a174cb4/frameset.htm

Planned costs are calculated for internally-processed network activities based on the formula for costing in the work center, the activity output price for the activity type and cost center assigned to the work center, and the duration of the activity. If any of these factors are missing or incorrect, no planned costs will be displayed. The Determine Costsindicator in the network header also controls whether planned costs are calculated or not. If it is not set, no planned costs will be displayed. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

You can create several WBS elements per level.” According to SAP Help Portal2, “You can assign a WBS element of the new project to a different project definition.” According to SAP Help Portal3, “WBS elements can be planning elements, account assignment elements, and billing elements at the same time.”References: 123

PPIDS master data is necessary for using PP/DS, which is a component of SAP APO that provides advanced planning and scheduling functions for production planning and detailed scheduling. PPIDS master data includes material and resource data. Material is a set of data that defines the characteristics and properties of a product that can be produced or procured. Resource is a set of data that defines the characteristics and capacities of a production facility that can be used to produce products. Reference:https://help.sap.com/doc/saphelp_scm700_ehp02/7.0.2/en- US/69/f3055130534338e10000000a154ce5/content.htm

“The controlling area that you specify when you create a project definition is unique for the entire project. You specify the controlling area just once when you create the project.”References: 2

The scheduling of internal processing activities is influenced by several factors, such as the control key, the activity elements, and the factory calendar. The control key is a parameter that defines the basic properties of an activity, such as whether it is internally or externally processed, whether it requires confirmation or not, and whether it is relevant for scheduling or not. The scheduling indicator in the control key determines whether an activity is included in scheduling or not. The activity elements are subordinate units of an activity that represent partial tasks or work packages. The relationships between activity elements define the logical sequence and dependencies of the partial tasks. The factory calendar is a parameter that defines the working days and holidays for a work center. The factory calendar affects the duration and dates of an activity that uses the work center. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

In the SAP Project System, there are different sets of dates that can be scheduled for a network. Some of these sets of dates are:

• Planned dates: These are the dates that you enter manually for the network activities and relationships. You can use planned dates to define your own scheduling scenario that may differ from the system-calculated dates.
• Forecast dates: These are the dates that are calculated by the system based on the current progress and status of the network activities and relationships. You can use forecast dates to estimate the future dates of the network based on the actual data and remaining work. Reference: https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/0673b65334e6b54ce10000000a174cb4.html

One of the statements that applies to working with networks and WBS elements is that you have to maintain a network profile in the project profile. A network profile is a parameter that defines the basic properties of a network, such as its order type, number range, and scheduling parameters. A project profile is a parameter that defines the basic properties of a project, such as its project type, number range, and budget profile. You have to assign a network profile to a project profile in order to create networks within a project. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To plan basic dates manually for WBS elements, you can use the Project Builder or the Project planning board. These are tools that allow you to create and maintain project structures, such as WBS elements, networks, activities, and milestones. You can enter basic dates for WBS elements in the Basic Data tab of the WBS element master data in the Project Builder or in the Gantt chart view of the Project planning board. Reference:https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/3673b65334e6b54ce10000000a174cb4.html

To enable automatic assignment of material components to the project, you have to maintain the material master and the BOM item. The material master contains the data required for planning and procurement of materials. The BOM item contains the data required for assigning materials to a network activity or a WBS element. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

Requirement class is an object that is relevant in assembly processing to create an assembly order for the SD document. Requirement class defines whether an assembly order is created automatically or manually for a sales order item, and whether it is relevant for availability check, costing, or settlement. Requirement class also controls the assignment of requirements type and account assignment category to the sales order item. Reference:https://help.sap.com/viewer/0c9a2f8f9c1b4a2e8b3f7d0c9b6e1d8a/2020.000/en-US/4c5f7a3e6b571014e10000000a174cb4.html

To avoid unnecessary stock cost, you can assign a sales order to a project with appropriate hierarchy levels. This means that you can create a project structure that matches the multilevel production environment with bill of material and routing. You can assign a sales order item to a WBS element that represents the finished product and assign production orders to WBS elements that represent the semi-finished products. This way, you can use project stock to manage the materials required for the project and avoid creating inventory for intermediate products. Reference:https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/79ceb65334e6b54ce10000000a174cb4.html? &version=1909.002

Capacity requirements are determined by using the control key of an activity. The control key is an object that defines various control parameters for an activity, such as scheduling type, confirmation type, costing relevance, or capacity requirements determination. The capacity requirements determination indicator in the control key specifies whether capacity requirements are calculated for an activity based on its work or duration. The capacity requirements are then used for capacity planning and leveling. Reference:https://help.sap.com/docs/SAP_S4HANA_ON- PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/0673b65334e6b54ce10000000a174cb4.html

The possible reasons to check if reductions did not reduce the scheduled duration of all internally-processed activities in your project after overall network scheduling are if the maximum reduction level is less than 100 or if the appropriate reduction type is set in the parameters for network scheduling. Reductions are functions that allow you to reduce the scheduled duration of activities and networks by changing their work or capacity requirements based on various strategies and criteria. Reductions can help you optimize yourproject schedule and meet deadlines or milestones. The possible reasons to check if reductions did not reduce the scheduled duration of all internally-processed activities in your project after overall network scheduling are:

• If the maximum reduction level is less than 100: The maximum reduction level is a parameter that defines how much an activity or a network can be reduced as a percentage of its original duration. The maximum reduction level can be specified in Customizing for Project System under Structures Operative Structures Networks Define Reduction Strategies 

You can use both WBS and networks to represent a project in SAP S/4HANA Project System. A WBS shows the hierarchical structure of the project, while a network shows the flow and dependencies of the project activities.” According to SAP Blogs3, “You can create a project based on an activity by using the app ‘Create Project from Activity’.”References: 13

One possible reason for the error message “Business transaction cannot be carried out” when releasing a network is missing authorizations to release material components. Material components are materials that are required for executing a network activity. To release material components, you need to have the authorization object C_AFKO_ATY with the activity 02 (change) for the order type of the network. Reference:https://answers.sap.com/questions/7530952/the-business-transaction-cannot-be-carried-out-mes.html

The approval of a service entry sheet and the approval of a goods receipt are both transactions that can be used to post actual costs for external processing.”References: 3

To assign a factory calendar, you can use the network header. The network header is a structural element of a network that contains general data and settings for a network, such as its order type, number range, scheduling parameters, and so on. The network header also contains the factory calendar field, which allows you to assign a factory calendar to a network. A factory calendar is a parameter that defines the working days and holidays for a plant or a location. A factory calendar is used to determine the dates and durations of activities and networks based on their workdays and non-workdays. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

If you are using WBS elements and activities are not assigned, you can always maintain the actual start and finish date of a WBS element manually or automatically. However, you can only maintain the actual start if the WBS element has the status “Released” or “Partially released”, which means it is ready for processing or partially ready for processing. You can maintain the actual finish regardless of the status of the WBS element. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To allocate overhead rates to a WBS element, you must assign a costing sheet to the WBS element. A costing sheet is a tool that allows you to define and calculate overhead costs based on various criteria, such as plant, company code, material origin, or order type. You can assign a costing sheet to a WBS element in the Control Data tab of the WBS element master data. Reference:https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/df72bb53707db44ce10000000a174cb4.html

The sequence for the following business transactions and documents for external activities in a project is vendor selection -> purchase order creation -> service entry sheet creation -> service entry sheet approval. Vendor selection is a process that involves choosing a suitable vendor for providing external services for a project activity. Purchase order creation is an action that involves creating a document that contains the details of the service request and sending it to the vendor. Service entry sheet creation is an action that involves creating a document that records the delivery of services from the vendor and posting actual costs to the project. Service entry sheet approval is an action that involves checking and confirming the accuracy of the service entry sheet before paying the vendor. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To generate project stock reservations for a component assigned to a network activity, the following prerequisites must be met:

• The network activity must be assigned to a WBS element that is relevant for project stock management.
• The material master of the component must have a procurement type that allows project stock management (such as E, F, or X) and an individual/collective requirements indicator that allows individual requirements (such as 2 or 4).
• The project definition must have the Project Stock indicator set to either non-valuated or valuated project stock. Reference: https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/79ceb65334e6b54ce10000000a174cb4.html?&version=1909.002

To implement scheduling of events, event scenarios must be defined. Event scenarios are predefined sets of events that describe typical sequences of activities in a project. Events are points in time that mark the start or finish of an activity or a milestone. Event scenarios can be used to schedule events automatically based on their dependencies and priorities. Event scenarios can also be used to track and monitor the progress of events in a project. Reference:https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/0673b65334e6b54ce10000000a174cb4.html

The reason why the cost element report for planned revenues does not show any revenues at all is that the manual hierarchical revenue planning has no reference to cost elements. Manual hierarchical revenue planning is a type of revenue planning that allows you to plan revenues for WBS elements manually without using sales documents. Manual hierarchical revenue planning does not use cost elements as a basis for planning, but uses revenue elements instead. Revenue elements are a set of data that define the characteristics and properties of a revenue type. Cost element reports can only display data that is based on cost elements, not revenue elements. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

User status profiles are used to define additional statuses for project objects that can control their business processes. You can assign user status profiles for WBS elements in the project profile, which is a template for creating projects with similar characteristics. You can also assign user status profiles for WBS elements in the project type, which is a classification of projects according to their objectives and characteristics. You can also assign user status profiles for WBS elements in the operative WBS element itself, which is a structural element of a project that represents a task or a partial task. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

A WBS element is an object that is used to allocate the costs from a claim to the project structure. A claim is a document that records a customer’s request for compensation due to deviations from the agreed terms and conditions of a project. A WBS element is a structural element of a project that represents a task or a partial task. You can assign claims to WBS elements and post costs or revenues to them. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

Project versions are copies of projects that allow you to save snapshots of project data at different points in time. Project versions are mandatory for Milestone Trend Analysis (MTA), which is a tool that allows you to monitor and compare the planned and actual dates of milestones in a project over time. Project versions can be created automaticallybased on user status, which means that you can define rules that trigger the creation of project versions when certain user statuses are set for project objects. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

Billing plans can be created for WBS elements and sales order items. Billing plans areused to define billing dates and billing amounts for periodic or milestone billing. WBS elements can be assigned to billing plans if they are assigned to a sales document item or if they have a billing element indicator set. Sales order items can be assigned to billing plans if they have a relevant item category and billing relevance. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html