C_TS452_2022 Practice Exam Questions with Answers SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Certification

To enable the system to check the shelf life of materials at goods receipt, you must meet the following prerequisites:

• The purchase order item contains the remaining shelf life, which is the minimum number of days that a material must be usable after goods receipt.
• The shelf life expiration date check is activated for the movement type in Customizing, which means that the system will compare the remaining shelf life in the purchase order with the total shelf life in the material master and reject the goods receipt if it does not meet the requirement. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

MRP Live is a planning run that is executed on SAP HANA database using optimized algorithms and parallel processing. It can create two types of procurement proposals for externally procured materials:

• Delivery schedule line: This is a line item in a scheduling agreement that specifies the delivery date and quantity for a material.
• Purchase requisition: This is an internal document that requests the purchasing department to procure a certain quantity of a material or service by a certain date. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

The field that you can use to prevent a discontinued material from being procured is Material Status. This field allows you to block or restrict certain functions for a material, such as purchasing, production, sales, etc. You can define different material statuses in Customizing and assign them to materials in the material master record. For example, you can define a material status that blocks purchasing and sales for a material and assign it to a discontinued material. This way, you can prevent any further procurement or sales of that material.

The account assignment category determines whether you can change the account assignment data for a consumable material during invoice receipt. You can set this parameter in Customizing for Materials Management under Purchasing -> Account Assignment -> Maintain Account Assignment Categories. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

Situation Handling is a feature that helps users deal with situations that require their attention or action. A situation template is a predefined configuration that defines the rules and actions for a specific type of situation. For the following business scenarios, a situation template exists in Situation Handling:

• A supplier confirmation is pending, which means that a vendor has not confirmed a purchase order or has confirmed it with different conditions than expected.
• A contract is ready as a source of supply, which means that a contract has been released and can be used as a valid source of supply for purchase requisitions or purchase orders. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 8, Lesson 1.

You can configure the workflow for purchasing for a purchase requisition. A workflow is a sequence of tasks that are performed by different agents according to predefined rules and conditions. A workflow for purchasing can automate and streamline the approval process for a purchase requisition, which is an internal document that requests the procurement of a material or service. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

SAP Smart Business is a framework that provides real-time insights into key performance indicators (KPIs) and allows users to take actions based on the data. Some SAP Smart Business KPIs available for purchase requisitions are:

• Purchase requisition-to-order cycle time, which measures the average time from the creation of a purchase requisition to the creation of a purchase order.
• Overdue purchase requisitions, which shows the number and value of purchase requisitions that have not been converted to purchase orders by their delivery date.
• Purchase requisition average approval time, which measures the average time from the submission of a purchase requisition to its approval or rejection. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 8, Lesson 1.

You can configure the following assignments:

• The allowed account assignment categories for each item category, which determine whether you can assign a purchase requisition or purchasing document item to an account assignment object such as cost center, order, project, or asset.
• The allowed item categories for each document type, which determine whether you can use a specific item category in a purchase requisition or purchasing document with a certain document type. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The stock determination strategy is a set of rules that defines how the system selects a suitable stock for a material requirement. To use a stock determination strategy for a material in management, some prerequisites are needed. First, a stock determination rule must be assigned to the business transaction in Customizing. This rule specifies which stock types and special stocks are allowed for the transaction. Second, a stock determination rule must be customized and assigned to the storage type. This rule defines the sequence in which the system searches for available stock within the storage type. Third, a cross-application strategy for stock determination must be customized. This strategy determines how the system selects a storage location and a batch for the material requirement. The other options are not prerequisites, as they are optional or not related to the stock determination strategy. References: [SAP Help Portal], [SAP Community]

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post partial order quantity, which means that you can receive multiple partial deliveries for the same purchase order item. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

When posting an invoice with a cash discount amount using the posting gross method, the cash discount amount is posted to a cash discount clearing account, which is cleared at the time of payment. The posting gross method means that the invoice amount is posted in full to the vendor account and the cash discount clearing account, regardless of whether the payment is made within the cash discount period or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 3, Lesson 1.

You can use the valuation grouping code to group together plants assigned to company codes with the same chart of accounts. This reduces the effort to configure account determination because you only need to maintain one set of valuation classes and account assignments for each valuation grouping code instead of each plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

Flexible workflows for purchase order approval are a new way of defining and managing approval processes for purchase orders in SAP S/4HANA. Some prerequisites for using flexible workflows are:

• Define the recipients for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to specify who can approve or reject a purchase order based on various criteria such as amount, material group, or plant.
• Activate the flexible workflow for purchase orders in Customizing under Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Activate Flexible Workflow for Purchase Orders.
• Set up the preconditions for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to define the conditions that must be met before a purchase order is sent for approval. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 1, Lesson 1.

The quota base quantity is the total quantity of a material that is to be procured over a certain period of time from various sources of supply. The quota arrangement specifies how this quantity is to be distributed among the sources of supply. If a new supplier is added to an existing quota arrangement, the quota base quantity must be updated to reflect the new situation. This way, the new supplier will be considered as if they had been part of the quota arrangement from the beginning. The other options do not ensure this, as they only affect the existing sources of supply or the source list. References: [SAP Help Portal], [SAP Community]

Authorization object M_EINK_FRG for the release of purchasing documents contains the following fields:

• Release strategy, which defines the release codes and release indicators that are required for releasing a purchasing document.
• Release group, which groups together purchasing documents that have similar release characteristics such as document type or value limit. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

The Procurement Overview app is a SAP Fiori app that provides an overview of the procurement activities and key performance indicators. You can personalize the app by using the following options:

• Filter the contents of all cards according to a specific supplier, which means you can narrow down the information displayed on the cards based on a supplier name or number.
• Use your user settings to define which cards to show and hide, which means you can customize the app layout by selecting or deselecting the cards that are relevant for you.
• Use the drag-and-drop functionality to rearrange cards, which means you can change the order and position of the cards by dragging and dropping them on the app screen. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

A stock transport order is a special type of purchase order that allows you to transfer stock between two plants. Compared to a stock transfer posting, a stock transport order has some advantages, such as:

• You can create stock transport requisitions via MRP, which means you can plan the stock transfer based on the demand and supply situation of the plants1.
• You can post goods receipt to consumption, which means you can directly consume the transferred stock without updating the inventory2.
• You can plan delivery costs, which means you can include the transportation costs in the valuation of the transferred stock. References: SAP Help Portal, SAP Community, [SAP Blogs]

A manually created reservation is a document that reserves a certain quantity of a material for a specific purpose or account assignment object. Some properties of a manually created reservation are:

• You can assign different account assignment objects per item, which means that you can allocate the costs for each reserved material to a different cost center, order, project, or asset.
• You can set the Movement Allowed indicator per item, which means that you can specify whether you want to allow goods movements for each reserved material or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

An open item on the GR/IR clearing account indicates a difference between the goods receipt and the invoice receipt for a purchase order item. This can occur when the invoiced quantity is more than the delivered quantity (over-invoicing) or when the delivered quantity is more than the invoiced quantity (under-invoicing). References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.

During reorder point planning, the system performs a net requirement calculation for every material included in the planning run and carries out a lot-size calculation for every material with net requirements. The system does not flag materials that have been subject to an activity relevant to MRP or perform backward scheduling to determine the availability dates of purchase requisitions2 References: SAP Help Portal - Reorder Point Planning

Purchase-order-based invoice verification is a process of verifying and posting an invoice with reference to a purchase order. Some key features of this process are:

• The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. This ensures that you do not pay more than what you have received.
• Partial deliveries for a purchase order item are NOT flagged as individual invoice items. This means that you can post one invoice for multiple partial deliveries of the same purchase order item. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

The organizational structure for procurement consists of various organizational units that are related to each other. Some properties of this structure are:

• A plant can only belong to one company code, which is the smallest organizational unit for which a complete self-contained set of accounts can be drawn up.
• Several storage locations may be assigned to a plant. A storage location is the place where materials are physically stored within a plant.
• A storage location key must be unique in a plant, but not in a company code. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

To determine the safety stock during automatic reorder point planning, the system requires the following data:

• Service level, which is the probability of avoiding a stockout situation during the replenishment lead time.
• Mean absolute deviation, which is a measure of the forecast accuracy based on the historical consumption data.
• Replenishment lead time, which is the time required to procure or produce a material. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

If you want to implement production planning and product costing in your company, you must choose plant as the organizational level for stock valuation. This means that each plant has its own valuation area and valuation class for each material. This allows you to valuate materials differently in different plants and calculate production costs accurately. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.