Workday-Pro-HCM-Core Practice Exam Questions with Answers Workday Pro HCM Core Certification Exam Certification

The correct report to determine which tasks occur after the Completion Step in a business process is the “Business Process Definitions” report.

In Workday, the Business Process Definitions report provides a comprehensive view of all steps, conditions, and routing rules configured within a specific business process definition. This includes identifying the sequence of steps, whether they occur before or after the completion step, and the associated responsible roles or security groups.

This report is critical for administrators and Workday Pro users to validate workflow sequencing, especially when troubleshooting process behavior or verifying compliance with organizational approval structures. Other reports, such as Business Process Definitions for Business Object, are broader and list all business processes tied to a given object, but they do not detail the post-completion steps.

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Organizations Configuration and Setup Guide, 2023R2):

The values available in theSubtype fieldwhen creating a newCost Centerare determined by thesubtypes configured for that specific organization type. Each organization type (e.g., Company, Cost Center, Region, or Supervisory) can have one or more associated subtypes that define additional categorization or behavior.

During configuration, administrators define which subtypes are valid for each organization type. Hence, when an end user creates a Cost Center, only thesubtypes associated with the “Cost Center” organization typewill appear in the selection list.

Options A, C, and D are incorrect because subtypes arenot influenced by location, user role, or system recommendations— they are strictly defined in the configuration setup.

Reference (Paraphrased Source):

Workday Pro HCM Core – Organizations Configuration Guide (2023R2), Section: “Defining Organization Types and Subtypes.”

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Security and Business Process Framework Guide, 2023R2):

When a worker who is part of aRole-Based Security Group (RBSG)transfers to a different position, Workday automatically reviews the roles associated with theirsupervisory organizationthrough theAssign Rolessubprocess.

TheAssign Rolessubprocess within theChange Jobbusiness process ensures that role assignments (such as HR Partner, Manager, or Payroll Partner) are updated according to the new supervisory organization’s configuration. This automation helps maintain proper security access and prevents users from retaining permissions tied to their previous role or organization.

Option A (Assign Pay Group) manages payroll assignment, not security.

Option B (Manage Job History) records past job data, unrelated to role security.

Option D (Manage Business Processes for Worker) handles process configurations, not security group updates.

Thus,Assign Rolesis the correct subprocess to maintain accurate security group membership during position changes.

Reference (Paraphrased Source):

Workday Pro HCM Core – Security and Business Process Configuration Guide (2023R2), Section: “Role Assignments in Staffing Events.”

The correct answer isA – Employee-as-Self.

Employee-as-Selfis adelivered Workday user-based security groupautomatically assigned to all active workers within the tenant. This group allows employees toview and update their own personal data, such ashome address, phone number, emergency contacts, and other self-service information.

The permissions for this group are defined indomain security policiesrelated to personal data, such asWorker Data: Personal InformationandWorker Data: Home Contact Information. Employees only have access to modify their own records, not those of others.

This self-service model is central to Workday’s HCM design, empowering employees to maintain accurate personal information without administrator intervention.

In Workday,condition rulesdetermine whether a step executes, routes, or triggers based on defined criteria such as job attributes, location, or organization. There are two primary ways to create or associate condition rules directly from a business process step:

Create Condition Rule (Option C)– allows a user to define a new condition rule directly from within the step configuration screen. This opens the condition rule editor where criteria can be defined using Workday attributes.

Maintain Step Conditions (Option D)– provides the option to assign existing condition rules or create new ones for the selected step. This is often used to ensure that certain steps run only when specific business conditions are met.

Options A and B are incorrect:

Maintain Advanced Routing Restrictions(A) is related to security routing and worktag-based participant logic, not condition rule creation.

Maintain Step Delay(B) controls timing (delaying execution by hours or days), unrelated to conditions.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Framework and Condition Rule Configuration Guide (2023R2) – Sections: “Creating and Maintaining Condition Rules” and “Step-Level Configuration.”

The correct answer isD – User-based.

User-based security groupsare manually assigned to specific users and are typically used foradministrative or audit-level access. They can be configured asunconstrained, granting full visibility across all organizations and data in the tenant.

For users responsible forsecurity oversight or auditing, auser-based group(such asSecurity AdministratororSecurity Auditor) is appropriate. This group can be assigned to the necessarydomain and business process security policiesthat control access tosecurity reportsand configuration data.

Other group types (e.g., role-based or segment-based) depend on organizational context and cannot provide unrestricted system-wide visibility, making a user-based group the correct option for full security monitoring.

The correct report isView Security for Securable Item.

In Workday, each task, report, or domain is considered asecurable itemthat is protected by one or moresecurity policies. When an administrator needs to identify which policy governs access to a particular task—such asChange My Photo—they use theView Security for Securable Itemreport.

This report provides detailed insight into:

The domain or business process associated with the securable item,

The relatedsecurity policies,

Whichsecurity groupscurrently have access, and

Thepermissions(view, modify, initiate, etc.) assigned.

Using this report helps determine the correct security domain to update when granting or revoking access.

From theWorkday Module 2 Binder:

“User-based security groups include roles such as Security Administrator and HR Administrator. These are assigned directly to individual users and determine their access and capabilities within the tenant.”

– Workday Module 2 Binder, Security Configuration Section

User-Based Security Groupsaredirectly assigned to specific users, rather than based on roles or job positions.

Security AdministratorandHR Administratorare classic examples — they're given to individual users based on need or access level.

Compensation PartnerandManagersarerole-based security groups, which are tied to a worker's role within an organization, not directly to a user.

Workday’sBusiness Process Notificationfunctionality enables administrators to configurecustom notificationsthat are automatically sent to users when specific BP events occur. The correct statement is thatyou can use text and fields in the body of the notification message(Option B).

Notification templates support the insertion ofbusiness process fields, allowing dynamic content such as worker names, event types, or effective dates to be automatically populated in the message. This helps personalize communications and provide clear, actionable context.

Option A is incorrect because notifications can be sent toboth internal users and external participants(such as vendors or contingent workers) if appropriately configured.

Option C is incorrect — you can configuremultiple status triggers(e.g., In Progress, Denied, Completed).

Option D is incorrect since notification triggers arepredefined by Workday, and while you can configure their messages and recipients, you cannot create entirely new trigger types.

Therefore, the main strength of this feature lies in itscustomizable content,dynamic field integration, andmulti-status trigger support.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Business Process Notifications,” and “Custom Message Configuration.”

When configuringBusiness Process Notificationsin Workday, administrators can define therecipientbased on a specificWorkday Account. This allows precise targeting of individuals or security groups (e.g., HR Partner, Manager, or specific role-based accounts) who should receive the notification.

Option D is correct because“Recipient based on Workday Account”ensures the system routes the notification to the appropriate user or group dynamically, based on the context of the business event. This is essential for process transparency and timely action.

Option A (Sender based on Workday Account) is incorrect — the sender is system-defined (“Workday Notification”), not configurable by user account.

Option B (On exit) and Option C (Trigger on In Progress) are not valid notification configuration options; triggers are defined by processstatus changessuch as “Awaiting Action,” “Completed,” or “Denied.”

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Business Process Notifications and Recipient Configuration.”

Comprehensive and Detailed Explanation (Paraphrased from Workday Pro HCM Core – Organizations Setup and Management Guide 2023R2):

When creating a new supervisory organization that shouldinherit attributessuch as staffing model, company, and cost center from an existing organization, you use theCreate Subordinatetask.

This task creates the new subordinate organization directly under a superior supervisory organization. It automatically copies inherited settings such as visibility, organization assignments, and staffing model, ensuring hierarchical alignment and simplifying setup.

Option B (Create Supervisory Organization) creates a brand-new top-level supervisory org without inheritance.

Option A (Assign Roles) only assigns role-based permissions after creation.

Option C (Assign Included Organizations) is used for related org relationships, not for hierarchical creation.

Thus,Create Subordinateis the correct task when the new org must inherit settings from a superior one.

Reference (Paraphrased Source):

Workday Pro HCM Core – Organizations Configuration Guide (2023R2), Section: “Creating Subordinate Supervisory Organizations and Inherited Attributes.”